Real Estate Agents, Attorneys, Owners...
Order your Closing letter or Statement of Account Here.
Closing letters are $250 each ($10 Statement of Account plus $240 Closing Letter Fee).
Closing letters are delivered within 5 business days of an order being placed.
Closing letter requests are subject to rush fees if requests are made close to the closing date.
Georgia associations subject to the condominium or property owners association acts may obtain a statement of account for $10. A statement of account will provide only the balance of the account. A statement of account will not provide information regarding future and/or one-time charges or other information provided in the closing letter.
DUTIES PERFORMED FOR COMMUNITY ASSOCIATION MANAGEMENT
A Perfect Check and Balance System
Maintaining complete, accurate, and timely association financials is a cornerstone of our firm. We produce all the necessary financial information your association will need to make sound financial decisions.
From developing Pro-Forma operating budgets to reserve funding, our firm has the resources to protect and maintain the financial health of your association. As part of our services we provide the following financial reports on
both an interim and annual basis:
Accounts Receivable Report
Bank Reconciliation of All Accounts
Budget Comparison Report
Cash Disbursement Report
ACCOUNTING SERVICES INCLUDE
Prepare annual operating budget with Board input
Send out billing for assessments
Send delinquent accounts to collections based on the structure of the Board
Prepare and deliver monthly financial statements to the Board
Collect assessments – electronic forms of payment are accepted
Make regular deposits in an FDIC insured bank
Accurately apply all money received to homeowner accounts
File annual registration with the Secretary of State
Assist the CPA in the association’s Federal and State income tax filing
Work with attorneys on all collection accounts
Work with attorneys to file liens on delinquent accounts when necessary
Receive and verify the accuracy of all invoices
Pay all invoices in a timely manner
Maintain records of re-sales in the community
Send out closing letters and work with closing attorneys to ensure the association is paid all outstanding balances at every closing
Record bankruptcies and foreclosures in the community
Assess fines for covenant violations as needed
Maintain all ACC Forms, seek approval/denial, send homeowner approval/denial letter
Keep files for association
Our Core Service offers our Board the flexibility to save money but still have all the necessary components of the management services. Core includes all Accounting plus letters for non compliant items. The Board or Committee members conduct the inspections on your own schedule and we send the letters, its that simple.
CORE SERVICES INCLUDE ALL ACCOUNTING PLUS
Letters for non compliance items as identified by the Board of Directors or Committee.
If you’re afraid of making a mistake or having a few oversights when it comes to your community or Board decsions, don’t worry. You’re not alone. Exclusive Association Management puts client satisfaction as a top priority, and a satisfied client is always well-informed and well-represented. Take a look at the services included in our Full Service offering: You receive all Accounting functions, Core and personalized visits to your communities as often as you like to fit your budget. We conduct property inspections on all the common areas, help with vendor contracted items, and conduct personal,visual, exterior inspections on all homes within the community.
FULL SERVICE INCLUDES ALL ACCOUNTING AND
Inspect the property on a regular basis for covenant violations using the governing documents as a guide
Prepare and send out violation letters after approval
Maintain all records of covenant violations including a digital picture of the violation when possible
Discuss violations with the homeowners as needed
Work with County officials regarding county violations
Solicit bids for work to be done in common areas and present to the Board for approval
Coordinate with community vendors to ensure work is completed satisfactorily
Manage common areas to ensure facilities are maintained
COMMUNITY ASSOCIATION MANGEMENT
Community Association Management is a specialty in the real estate realm. It can get sometimes confusing knowing what is important and required while living in an HOA. That’s why it’s crucial to take an informed and well-planned out approach. Exclusive Association Management is here to guide you through the process every step of the way, and provide all the resources and services you need.